Reimbursements

We are continuing to partner with a travel agent this year who will book your air travel for you! This avoids any hardships caused by paying out of pocket and delays in reimbursement.

If you would like to spend more time in San Diego, and the flight isn’t any additional expense than an economy flight on the conference dates, you may stay additional days and the flight will still be reimbursed. Please note, any extra hotel nights will be at your own expense.

If you are driving 50+ miles to attend the conference, or if your home airport is 50+ miles from your home you are eligible for mileage reimbursement. In order to receive reimbursement you must provide: 

• A map (ie google maps, apple maps, etc.) showing the mileage you will be driving to get from your house or university to the conference.
• If you are traveling by train, please provide a receipt showing your form of payment and a copy of your ticket showing the itinerary.

For more details on travel arrangements, please visit our Travel page. 

Details on reimbursement will be provided once we open registration. Please note reimbursements are processed through the university and will likely take 6-12 weeks to complete. 

Hotel: We will reserve your hotel room for you. Any additional days beyond the conference dates will be at your own expense. If you are extending your days, let us know and we'll reserve the room for those days.  The conference rate is the day before and after the conference.  We make the reservation and then you self-pay when you get here.  The rate is $199 + taxes and fees.  

Transportation to the Hotel and Airport: We will provide you with a rideshare code to use for transportation from the San Diego Airport to the hotel and from the hotel to the airport. You are responsible for any other ground transportation including transportation around San Diego and transportation from your home to your “home” airport.

Meals: WRNC will provide a reception (light appetizers) on Friday, breakfast and lunch on Saturday, and breakfast on Sunday.  All other meals are your own responsibility. See the "San Diego" tab of this website for restaurant ideas.